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Minutes of LVOTSL Meeting at FL Smidth

August 27, 2007

The meeting was called to order at 7:43 pm

Attendance: MRK Hostwindows, ASC, DRI, DRII, Cementeros, Jeffs Demos, Kenbro, Parkland , Seniors, Jeffs Gold, F-C Kopernic, Olimpia.  (Attendance Checklist attached)

Absent: PAC, Strikers, Phoenix .

Previous Meeting Minutes:

Minutes of the previous meeting were read by Richard Chambers.  The minutes were accepted with Editorial comments.  Minutes will be corrected and submitted at the next meeting.

Presidents Report:

1.      Tim Gilman informed the meeting that the 20th anniversary of the LVOTSL is approaching.  He recommended forming a committee to organize an affair next spring to mark this occasion. 

2.      Humdija Todorovac stated that the 2007-2008 season is the 19th season.  The 20th season will start in the fall of 2008.

3.      No decision was made to form a committee.

Vice-Presidents Report:

1. Jim Bus reported that a draft schedule was ready and would be submitted under New Business.
2. The fall portion of the season will run from September 8th to November 10th and have November 17th as a make-up date.
3. Jim handed copies of the schedule for teams to verify home field and contact information.

Treasurer’s Report:

1. Fred Farbod reported the balance of the checking account, the savings account and the total.  Fred also provided details of outstanding fines to the date of this meeting.  The outstanding fines were corrected to add a forfeit to the Kickers plus Referees fees for FC Kopernic.  These figures are provided on attachment 2.
2. League fees are due at the next meeting - $75.00.  Fred requested that teams add their fines to the league fees and mail it to him or bring to the next meeting.
3. Tim Gilman asked Fred to investigate establishing an ING account for the league to realize a better return on the league savings.  Fred indicated that he would look into this.
   

Website Manager:

1. Fred Farbod provided the Website Manager’s Report.  There was confusion as to the standings at the end of the regular season vs. after the playoffs.  Fred will modify the site to make the final standings clearer.
2.  Fred indicated that the Website has all forms each team needs available to be downloaded and printed.  Roster forms are available in Excel.  Fred requested that all teams download this form and type in all names and numbers so that they are readable.
3. Fred received a call from the LVSL with a request to combine websites.  The LVSL is looking for a way to save money.  Fred recommended against combining sites.  Fred said he would provide a link between the websites, but that he would not combine them.
4. Steve Slaski, Hostwindows, indicated that he knows a doctor (foot, leg, knee) who would provide advice and discounted services with an advertisement on the website.  Tim Gilman discouraged this unless the league decided to add an advertisement page and he did not want to lengthen this meeting with discussions on that subject.

Games Commissioner:

4.      Paul Feher could not attend to provide the Games Commissioner Report due to business conflicts.

Registrar’s Report:

Tim Gilman announced that Alfredo Perez will retire as of September 2007.

1. Alfredo stated that the league needs new, younger people to step up and take over the management responsibilities of the league and requested that all teams look to their players for this.

Referee Assignor

1. Humdija Todorovac recommended a league fee increase to help support area soccer.  No decision was made.
2. Humdija stated that he needs emergency telephone numbers for all team contacts in order to communicate with them at any time.  Tim Gilman reminded all teams to review and confirm the website contact information.  He requested that the team contacts provide home, work and cell numbers along with email addresses.
3. Humdija indicated that he has passed his physical fitness and written test in June.
4. Humdija stated that USSF affiliation would be justified and required if teams wanted to play in “Cup” tournaments.
5. Humdija needs the schedule ASAP in order to arrange referees.
6. FC Kopernic asked about the accountability of the referees if the teams have a problem with them.  Humdija said to inform him of any problems and he will address them.
7. Humdija expressed a concern that the Lehigh Valley Sports Fest had the league champion as one of the teams involved, but did not use the LVOTSL Referee assignor to assign referees.  The meeting agreed that the LV Sports Fest is an independent venue and that the LVOTSL has no jurisdiction or right to assign referees.
   

Over -40

1. Tim Gilman submitted the report
2. The fall season starts September 11th.  The schedules have been emailed to all team contacts.

New Business:

1. Tim stated stated a concern with FC Kopernic and their future with the league.  Communications with FC Kopernic have been a problem and need to be improved.  An executive decision was made to keep FC Kopernic on probation for 1 more year.  The league may determine their fate (to keep or to drop) at the end of the fall.  In order to remain in the league FC Kopernic must pay all fines before the start of the season.
2. Olimpia announced that they would be withdrawing from the O-30 league, but would still play in the O-40.
3. Referee Reports:  Issue as to the filing of reports by the referees;

                                I.      Tim Gilman suggests that the league require the referees to submit the game reports as part of their job.  The full reports must be turned in to the league.  If the referees provide the reports via the internet, they must scan the line-up sheets and email or fax.  Otherwise they must mail the reports with the line-up sheets.  The referees must keep the originals on hand until the end of the season if electronically submitted.

                             II.      Alfredo voiced a concern as to switching back to how the reports were provided in the past, stating that the reason for the teams providing the reports was that some of the referees were unreliable.

                           III.      Joe Dueh reminded us that he has supported having the referees provide the report for years.

                          IV.      The deadline for providing game reports is Tuesday at 2:00pm immediately following the game.

                             V.      Fred Farbod will forward the game reports to the commissioner.

                          VI.      Joe Dueh made a motion to have the referees submit the game reports and line-up sheets starting in the fall of 2007.  The motion was seconded and passed unanimously. 

Old Business

1.      N/A, no notes.

Additional Items/ Miscellaneous Business:

1.      Tim Gilman indicated that Hostwindows would be awarded the League Trophey at the next meeting as their representative had to leave before the presentation could be made and that Chip Buck could be there. 

2.      ASC will also get the retired league champions’ trophy at the next meeting.

3.      Tim Gilman announced the next meeting is scheduled for October 22nd at 7:00pm at a location TBD.

The meeting adjourned at 10:31pm

Referees fees were announced as raised to $60 per ref for 2 man team and $70 for one-man.  These fees would be in affect for the 2007-2008 and 2008-2009 seasons.  Joe Dueh and Alfredo Perez vigorously protested as the meeting had been adjourned